Never send large attachments without notice! Always ask what would be the best time to send them first.When sending large attachments, always “zip” or compress them before sending.Instead, try to rely on choosing the most accurate words possible to reflect your tone and avoid misunderstandings in the process. It makes your email harder to view and can add to your intent being misinterpreted. Refrain from using multiple font colors in one email.Typing your emails in all small cases gives the perception of a lack of education or laziness.Use emoticons sparingly to ensure your tone and intent are clear.Stay away from fancy-schmancy fonts - only the standard fonts are on all computers.If you bold the type, know you are bolding your statement, and it will be taken that way by the other side – X10!.That’s yelling or reflects shouting emphasis. Always end your emails with “Thank you,” “Sincerely,” “Take it easy,” “Best regards” – something!.Save long conversations for the old-fashioned telephone. Don’t hesitate to say thank you, how are you, or appreciate your help!.Be sure the Subject: field accurately reflects the content of your email.Always acknowledge emails from those you know promptly. Just because someone doesn’t ask for a response doesn’t mean you ignore them.If you are not sure - ask to avoid unnecessary misunderstandings. To type random phrases or cryptic thoughts does not lend to clear communication. Be sure your name is reflected correctly in the From field-Jane A.Make one last check that the address or addresses in the To: field are those you wish to send your reply to.In most cases replying to the Sender alone is your best course of action. Refrain from using the Reply to All feature to give your opinion to those who may not be interested.If sending attachments, did you ask first when would be the best time to send them? Did you check the file size to ensure you don’t fill the other side’s inbox causing all subsequent emails to bounce?. Then, review the sender’s email again so that you are sure you are not reading anything into the email that isn’t there. If your email is emotionally charged, walk away from the computer and wait to reply.Are you using proper sentence structure? First word capitalized with appropriate punctuation? Multiple instances of !!! or ? are perceived as rude or condescending.Generalities can many times cause confusion and unnecessary back and forths. Be sure you include all relevant details or information necessary to understand your request or point of view.A few additions of the words “please” and “thank you” go a long way! Try to avoid relying on formatting for emphasis instead, choose the words that reflect your meaning instead. Read your email out loud to ensure the tone is that which you desire.Spell check – emails with typos are not taken as seriously.Address your contact with the appropriate level of formality, and make sure you spelled their name correctly.Helps to make your email not seem demanding or terse. Make sure your email includes a courteous greeting and closing.Implementing these tips will ensure you are a joy to communicate with while being perceived as a courteous and intelligent human being. This document covers the top tips for email etiquette that everyone needs to be aware of and follow. That is if you want to be perceived favorably. You must follow the basics of email etiquette, whether for business or personal use.
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